Approvals without print-scan follow a timeline: prepare, place fields, verify, protect for transit. Sign PDF on Itqan’s Sign PDF tool supports self-sign and invite-others with a tamper-evident platform seal — not a qualified CA certificate.
Phase 0 — what signing means here
PDF signing here means placing a visual representation of your signature (or signature fields for others) on document pages, then saving as PDF. This differs from password protection that blocks opening, and from qualified legal e-signatures backed by PKI certificates in some countries.
For internal contracts, approval forms, invoices, and offer letters — signing on Itqan is practical and fast. With the digital signature, Itqan embeds a cryptographic seal inside the file so any later edit shows as “modified after signing” in PDF readers, prints a reference number on the page, and stores a SHA-256 hash of the document in a registry you can rely on in a dispute. This is a tamper-evident platform seal, not a qualified certificate-authority e-signature (QES). For government filings or high-value notarized deeds, check your local rules or use a qualified certificate provider.
Phase 0b — when signing is the job
- Employment and lease contracts: Sign without printing.
- Internal approvals: Leave requests, expenses, purchase orders.
- Invoices and quotes: Client acknowledgment or price approval.
- Education: Registration forms or parent consent.
- Multi-party signing: Manager, then accountant, then client — via “Invite others”.
Signing modes on Itqan
Sign yourself (no account)
Upload PDF, create your signature, drag it into place, sign and download. Best when you are the only signer and do not need to track others.
Invite others (free account required)
Add signers with name and email, place fields (signature, initials, name, date, text…) on pages, send invites. Each signer completes via their link — desktop or mobile. Track status until everyone finishes.
Simple vs advanced
Simple: quick sign and export. Advanced: multiple signers and fields (name, company, checkbox, date).
How to create your signature
- Draw: Sign with mouse or finger — adjust pen thickness.
- Type: Enter your name and pick a font (Arabic fonts like Cairo and Tajawal, English scripts like Dancing Script).
- Upload image: Transparent PNG of your signature or a scan (PNG, JPG, or SVG).
After saving, drag the signature field to the right spot on any page — resize and reposition as needed. You can place the same saved signature on multiple pages without redrawing it.
Real-world scenarios — four common cases
Rental contract
A tenant opens Sign PDF, chooses “Sign yourself,” places signature and date on the lease line, and downloads — no account needed. For two-party leases, use “Invite others” with fields for both landlord and tenant.
Internal approval (leave or expense)
An employee signs a leave form in “Sign yourself” mode and forwards it. HR can instead set “Invite others” with ordered signers (employee, then manager) for visible status in one request.
Client invoice acknowledgment
A client confirms an invoice with a typed signature and date field on mobile. Add a checkbox for payment terms on page two if needed. Compress before archiving if the file is large.
Multi-signer contract (manager, legal, client)
Upload the agreement, switch to “Invite others,” add three signers in order, and place signature, name, company, and date fields per party. Track email invites until complete, then download the fully signed PDF.
Workflow — self-sign vs invite others
Pick the path that matches how many people must sign and whether you need tracking:
Self-sign workflow (no account)
- Open Sign PDF and upload your file (up to 3 files, 50 MB each on the free plan).
- Select Sign yourself.
- Create your signature — draw, type, or upload an image — and save it.
- Drag signature and date fields onto the correct pages; resize as needed.
- Click Sign now and download the signed PDF.
Ideal when you are the only signer — often under two minutes.
Invite others workflow (free account)
- Register a free Itqan account and open Sign PDF.
- Upload the document and choose Invite others.
- Add each signer’s name and email; set signing order if required.
- Place fields per signer: signature, initials, name, email, company, job title, date, text, or checkbox.
- Send invites — each signer opens their personal link on desktop or mobile.
- Track who has signed and who is pending; download when everyone is done.
Use when two or more people must sign or you need invite tracking inside Itqan.
Sign vs protect vs merge?
| Your goal | Tool |
|---|---|
| Place signature or approval on document | Sign PDF |
| Block opening without password | Protect PDF |
| Combine files before signing | Merge PDF |
| Reduce size before sending | Compress PDF |
How to sign PDF in Itqan — step by step
- Open the Sign PDF tool.
- Upload PDF from your device (up to 3 files on free plan, 50 MB each).
- Choose “Sign yourself” or “Invite others”.
- Create your signature (draw / type / image) and save it.
- Place signature and date fields on the right pages by drag-and-drop.
- Click Sign now (or send invites in group mode).
- Download the signed PDF from the result page.
What to do after signing
- Extra protection: Password before sending final copy.
- Email: If large, Compress PDF first.
- Archive: Keep signed PDF with a clear date field.
- Annexes: If you signed a separate appendix, merge with the main contract.
Common mistakes
Signing in the wrong place
Zoom in and align with the signature line, not over important text.
Group mode without an account
“Invite others” requires a free registration to track requests.
Signing a locked file
Unlock via Remove protection if authorized.
Confusing the platform seal with a qualified signature (QES)
Itqan's cryptographic seal detects tampering and proves a match via the registry, but it is not a qualified certificate-authority signature. For government or high-value contracts, verify local requirements or use a qualified certificate provider.
Tips for the best result
- Use transparent PNG for signature images — cleaner on PDF.
- Add a date field next to the signature for clarity.
- For multi-page contracts, add initials fields on each page if required.
- In group mode, order signers logically (manager then client).
- Review the full signed PDF before final delivery.
- On mobile, use “Draw” with your finger for a natural signature look.
Pre-send checklist
- Signature on the correct line — not covering clauses or amounts.
- Date field matches the intended signing date.
- All required pages signed or initialed — review every page.
- In multi-signer mode, every party has completed their fields.
- File opens and is not password-locked from an earlier step.
- Clear filename (e.g. lease-signed-2026-03.pdf).
- Sensitive docs: password protection after signing.
Frequently asked questions
Is PDF signing free?
Yes. Self-signing is free with no account. Free limits: 3 files and 50 MB per file.
Do I need an account?
No for “Sign yourself”. Yes (free account) for “Invite others” and tracking invites.
Is the signature legally binding?
Electronic signatures are accepted in many everyday cases, and Itqan's digital signature adds a tamper-evident cryptographic seal, a reference number, and a hash registry that strengthen its evidentiary value. It is not a qualified certificate-authority signature (QES); for highly sensitive official transactions, check your country's laws or use a qualified provider.
Can I sign from mobile?
Yes. Invitees can open their link and sign in a mobile browser; “Draw” works well with a finger on touch screens.
What fields are available?
Signature, initials, name, email, company, job title, date, text, and checkbox.
Can I reuse my saved signature?
Yes. After you create a signature once in a session, you can drag the same saved signature onto multiple pages or documents without redrawing it.
What happens if one invitee does not sign?
In “Invite others” mode you can see who has completed and who is pending. Resend the invite or follow up directly — the signed PDF is finalized only when all assigned fields are done.
Are my files secure?
We process files only to complete signing over encrypted connections. Temporary copies are deleted automatically; we do not use your content for AI training or sell it.
Summary
Sign PDF on Itqan Tools lets you place a visual signature on any PDF from your browser — draw, type, or upload an image. Use “Sign yourself” when you are the only signer (no account needed); use “Invite others” with a free account when multiple people must sign and you want email invites and status tracking. The free plan covers 3 files at 50 MB each. Remember: the simple signature is a practical visual signature; the digital signature adds a tamper-evident cryptographic seal with a reference number and hash registry, but it is a platform seal, not a qualified certificate-authority signature (QES). Review placement and dates before sending — and do not re-compress or re-save a digitally signed file, so its hash keeps matching the registry.
Your security and privacy
At Itqan Tools we process documents for users worldwide with practices aligned to our legal pages:
- Upload and processing over encrypted HTTPS (TLS).
- Files used only to complete signing — not kept for AI training or marketing.
- Automatic deletion of temporary server copies after processing.
- We do not sell file content or share it with third parties for commercial marketing.
- Cookie and ad preferences are explained in our Cookie Policy — separate from how uploaded files are handled.
For confidential documents, review your organization’s policy and read our Privacy Policy and Security page before uploading. Ready? Open Sign PDF now.
Phase — prepare before fields
Merge, organize, delete blanks, freeze clause text. Prep: prepare for signing. Compress only if size blocks delivery after checking the signature page.
Phase — self-sign vs invite
Solo: Sign PDF → draw/type/image → place → download. Multi-party: invite mode with order and tracking — do not email half-signed unlocked files.
Phase — verify then protect
Mark on the line, date correct, clear filename, optional Protect PDF for transit.